Rijksoverheid
A planning tool designed to bring structure to a strategic innovation session.
A focused internal tool for managing participants, programme planning, action points and project milestones around a two-day strategic innovation session.
- Rijksoverheid
- Product Design
- 2026
Turning a complex session into one clear system.
Preparing a strategic innovation session involved participants, schedules, action points, logistics and milestones spread across different sources. The goal was to bring that information together in one clear working environment.
Challenge
Organising a multi-day strategic session with multiple participants, responsibilities and preparation tasks.
Goal
Create one structured environment that provides clarity before, during and after the session.
Approach
Translate session preparation into a simple modular planning system with clear workflows.
Outcome
A focused internal dashboard combining participant management, programme planning, tasks and milestones.
Everything starts with clarity.
The dashboard provides an immediate overview of the session status, participants, outstanding actions and the countdown to the event.
Less administration. More overview.
The interface was deliberately kept calm and structured. Information hierarchy, spacing and consistent navigation were more important than decorative elements.
Clarity
Important information should be visible at a glance.
Consistency
Repeated interface patterns reduce cognitive load.
Focus
Each screen should support one primary task.
One overview for everyone involved.
Participants can be grouped by role, organisation and status while session attendance, dietary requirements and overnight stays remain visible in the same view.
Status
Track invitation and confirmation state.
Attendance
Manage participation across multiple session days.
Logistics
Keep practical details such as dinner, dietary needs and overnight stay in one place.
From schedule to working session.
The programme view turns the session agenda into a structured working tool. Time blocks, descriptions, required materials and activities remain editable while preserving a clear overview of the full day.
Preparation becomes actionable.
Tasks are organised by status so the team can see what still needs attention, what is in progress and what has already been completed.
A planning tool should show what needs to happen next — not just what already happened.
Keeping the bigger picture visible.
The timeline connects preparation activities and milestones leading up to the strategic session, helping the team understand both progress and sequence.
A visual system built for focus.
- Restrained use of colour
- Clear hierarchy
- Consistent spacing
- Modular interface components
- Strong contrast
From session planning to product structure.
- 01
Understand the session
- 02
Define information structure
- 03
Translate workflows into screens
- 04
Refine interaction and hierarchy
- 05
Build a usable prototype
My role
I translated the structure and requirements of the strategic innovation session into a digital planning environment, focusing on information architecture, interaction patterns and visual hierarchy.
One place to prepare, coordinate and move forward.
The result is a focused planning environment that makes a complex session easier to manage by bringing the most important information, tasks and milestones together in one interface.